Urban Living – Office Coordinator

Supports CEO, Executive Management Team, and Sales Team; strong administrative skills and at least two years of prior office support and/or management experience with ability, as needed, to direct and guide office team. This position requires a professional welcoming demeanor when answering the main business line, initiative, organizational skills, ability to perform effectively independently as well as a team member, proactive attitude, reliability, attention to detail and the ability to multitask. Will be responsible for overseeing the opening/closing of the office daily; key-holder.

Essential Job Functions:

  • Answer multiple phone lines with a pleasant demeanor, screen and route calls and take messages.
  • Provide knowledgeable information to callers and assist CRM Team with sales leads when needed.
  • Assist in the coordination of the Executive calendar of the CEO.
  • Knowledge of and assisting with the coordination of the Home Consultants daily sales activities client meetings, and calendars.
  • Filing, copying, and scanning documents, as needed.
  • Greet guests and maintain a professional environment.
  • Assist with a variety of administrative projects as outlined by Executive Management.
  • Data entry of client information into SugarCRM database.
  • Generate letters and other correspondence, as assigned.
  • Distribute mail and prepare UPS/USPS express mail as instructed.
  • Exhibits exceptional interpersonal skills with a friendly attitude.
  • Keep main office area, conference rooms, and coffee bar clean and stocked, as needed.

 

Job Requirements:

  • Must be able to work the following schedule – Friday, Saturday, Sunday, Monday, and Tuesday from 10-7pm.
  • Prior administrative experience in management, sales, telemarketing, or retail.
  • Ability to answer multi-phone line system effectively and maintain a positive professional attitude.
  • Ability to multi-task and work efficiently and independently in a high-paced environment with attention to detail and accuracy.
  • Experience informing clients, superiors, peers, and direct reports based on their information needs; show initiative of completion and ownership of projects within deadline driven environment.

 

Apply Now

Email Jaclyn Caja jcaja@urbanliving.com.

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